A good e-mail application: Here´s how it´s done

Applying for a job through email. You probably are thinking now that you know how to do it, do you? Almost 90% of job applications these days are electronic and most employers are favouring job application by email

Applying For A Job By Email? The Best Way To Do It


Applying for a job through email. You probably are thinking now that you know how to do it, do you? Almost 90% of job applications these days are electronic and most employers are favouring job application by email. 

This is a true inference even if you look at the jobs we advertise. Now that we know that going green is the next big thing, don't you think it is time for you to know how to apply for a job through email.
As I said you think you know it but believe me, most people don't. If you look at the Emails we receive from job applicants, as an employer you can find it very hard to shortlist candidates because of the format of the job application. If you make it very hard for an HR executive to go through your CV, you will likely not be on the shortlisted candidates.

When applying for a job especially through email, you need to ask yourself two questions: "What's the best subject line for an email in response to a job ad?" and "Should you attach the cover letter to the email, or copy and paste it into the body of the email?"

I always wondered this myself, so I did some research and here's the consensus:

Best email subject line: “John Githinji CV for Sales Manager Position”

It's straightforward and informative. It tells the recipient who you are, what you're sending, and why you're sending it.

This isn't a concrete formula, however. Since some job ads require you mention a job reference ID number when you apply, you should substitute the name of the position with the number. Example: “John Githinji CV for Sales Job REF #5527.”

Best way to include your cover letter:

Copy and paste your cover letter into the body of the email.

Why is this preferred method?

Three reasons: Here is why?

1.   It gives the recipient one less attachment to open,
2.   It gets to the point faster than writing the awkward "here is my CV and cover letter" and
3.   It gives you the ability to make an impact as soon as the recipient opens your email.

Be sure to attach your CV to your email. And as always, refer to the company's job posting and apply, using whatever guidelines they specify. Adhering to the employer's guidelines will not only ensure your documents get to the right place at the right time, it will prove that you pay attention to details and follow instructions!


Here below, I want to share with you the Dos and Dont's of a job application through email:

Dos

1.   The subject line of the email should be the reference in the application letter displaying the intention of job application and the job applied for.

2.   If the job has a reference number, please include it on the subject line of the email. Check carefully in the job application and this will make it easy for the employer.

3.   Do NOT attach certificates in pdf or scanned copies unless asked to because the information you are displaying is a repeat of what you have said in the CV. This makes the email heavy for nothing.

4.   The main body of the email should be exactly the same as that of the application letter. Do NOT change anything.

5.   Attach only two documents in your application, a CV and an application letter (the same as the email body) in MS Word or PDF format, Attaching the letter is necessary in case you are shortlisted and the employer needs to print it.

Dont's

1.   Do NOT include the CV as a subject body, this easily distorts the format of the CV especially if you copy paste it from a Word document.

2.   Your email address should very clear and if it is not, please ensure it is. The email should contain your two names for example if your name is John Kamau then an example of your email address should be john.kamau@gmail.com and that is it. Avoid any other innuendo.

3.   Maintain your professional names and not any other fancy nicknames and then write them in a clear way without adding any madoido in them. If your name is Dennis don't write it as Deynnis or Dennys.

4.   Avoid a lot of colors in your email. I know there is temptation to incline to beauty but some people do NOT like a lot of color. Imagine if you were working and someone sent you an email with a lot pink and red on the background. It distorts the message.

5.   As I said before avoid attaching a lot of documents in the application like certificates, recommendation letters and any other relevant paperwork, you will get the opportunity to show them because, I assure you they do NOT have anything to do with short listing. Save them for the interview.


Now start applying for those jobs.

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Jobs Tanzania Blog : A good e-mail application: Here´s how it´s done
A good e-mail application: Here´s how it´s done
Applying for a job through email. You probably are thinking now that you know how to do it, do you? Almost 90% of job applications these days are electronic and most employers are favouring job application by email
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